Professional Guidelines
 

INVENTORY RECORDS: Documentation and Provenance

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This document is in two parts:
    - a sample PDF Inventory Record form
    - a description of the information

The sample Inventory Record Form can be downloaded and printed for your convenience. Use this form to document important information about your work. It is available as a PDF suitable for printing or Excel.
pdf PDF INVENTORY RECORD form

Excell icon Excel INVENTORY RECORD form

This text document (downloadable as Word ,and PDF ) discusses the value of keeping your Inventory Record up to date, and highlights the categories on the Inventory Record form.

PDF PDF description of the INVENTORY RECORD form.
GIF Word description of the INVENTORY RECORD form.
   
 

It is critically important to keep accurate and complete Inventory Records of your art work or craft, regardless of whether that work is production, limited edition, commission, or one-of-a-kind work.

The value of this information cannot be overstated. The artist’s INVENTORY RECORD serves as documentation for the future, establishing the provenance (origins, exhibition and publishing history) of a particular piece.

If you prefer to keep records in your computer, there is also an INVENTORY RECORD form in an Excel version.

In addition, an inventory record is essential for your business and the I.R.S.

In summary, the information in the INVENTORY RECORD for each piece should include:
I    EXHIBITION RECORDS
II   PUBLICATION RECORDS
III  GALLERY SALES and COLLECTOR RECORDS
IV  MUSEUM ACQUISITIONS
V   UPDATED VALUATION OF YOUR WORK
VI  TRANSFER OF OWNERSHIP to another collector or museum.

Also included in this document is information relating to:
   Keeping Estate Records
   Keeping Records Up-to-Date
   Repair and Restoration
   Inventory Records: Documentation and Provenance an itemized list
   Inventory Records: Documentation and Provenance form (in the PDF version only)

       PDF INVENTORY RECORD form
Excell icon   Excel INVENTORY RECORD form


 

Below are links to posts from ASK Harriete

Inventory Records: Documentation and Provenance for artists and crafts people

  Worry Bead from the sculpture Worry About Worry Beads Coming Undone by Harriete Estel Berman owned by the Philadelphia Museum of Art

Inventory Records - "Untitled" is the worst title.

INVENTORY RECORDS - An Essential Ingredient for Your Business Success

Appraisers Approach to Appraising Value

Values With and Without a Maker's Mark

Identity of the Maker Establishes Value - from $15 to $300,000

Surviving an I.R.S. audit - What Is Included in the Cost of Finished Good besides your best guess?

Surviving the I.R.S. - Cost of Goods Sold, Are you ready? Watch my head explode!

 
 
 
 
 
 
 
 


Creative Commons License
Harriete Estel Bermanby Professional Guidelines for the Arts and Craft Community is licensed under a Creative Commons Attribution 4.0 International License.
Based on a work at http://www.harriete-estel-berman.info/profguidelines/profguide.html.
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